Club Bylaws

---

Members:

The Corporation shall have one class of voting members. Each member shall be entitled to one vote on each matter submitted to a vote of the members. Both in-person and email voting will be allowed.

Rights of Members:

Club members are entitled to access property designated as approved by the Landowner. Members may access the property at any time in a frequency which would be considered reasonable for its intended use.

Members agree to the terms of the Rules and Regulations.

Board of Directors:

The affairs of the Club shall be managed by its Board of Directors.

The number of Directors shall be five including the office of President, Secretary, and Treasurer. All Directors must be filled by current Club members and elected / reelected annually.

Special meetings of the Board of Directors may be called by or at the request of the President or any two Directors.

A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board but if less than a majority of the Directors are present at a meeting, a majority of the Directors present shall adjourn the meeting without further notice.

Any vacancy occurring in the Board of Directors shall be filled by the Board of Directors, and that new Director be subject to the regular annual election process as prescribed in these Bylaws.

Directors shall not receive any salary or compensation for their services.

Stewardship of Assets:

The Board of Directors is charged with proper and reasonable stewardship of Club funds. 

The Club is a Not for Profit entity and should be operated as such.  

Dues are to be used for land improvement, maintenance, hunting stands and stand maintenance, Camp amenities, utility reimbursement, and other items as requested by Membership.

A special meeting of the Board of Directors will be held annually to establish a budget.

Financial records are open and should be made available to Members.

Membership Procedures:

A special meeting of the Board of Directors will be held annually to review membership. 

At this special meeting, the Board of Directors shall review the existing membership of the Club and determine whether to renew continuing membership for each active member. 

Non-renewal of continuing membership for any active member will require at least 75% affirmative vote by the members of the Board of Directors. Any active member whose membership is not renewed shall be notified within thirty days after the annual meeting of the membership, that their membership in the Club has not been renewed. Any annual membership dues for the upcoming year paid by the non-renewed member shall be refunded to the non-renewed member.

A request for membership in the Club must be approved by the Board of Directors. An affirmative vote of at least 75% of the members of the Board shall be required for election.  

Newly admitted members shall serve a two-year probationary period.

The Board of Directors shall serve as the determining body as to the expulsion or suspension of members. When a formal complaint against any member is filed with the Board of  Directors, the complaint shall be discussed by the Board of Directors at its next regularly scheduled meeting following receipt of the complaint. The Board of Directors shall then request an explanation from the accused member, and if the latter fails to 

explain, or after a fair hearing, is unable to justify such conduct, the Board of Directors is empowered to inflict a fine or to pass a resolution suspending or expelling such member from the Club. An affirmative vote of at least 75% of the Board of Directors shall be required for the expulsion of a member.

Any member may resign by requesting resignation with the Board of Directors, but such resignation shall not relieve the member so resigning of the obligation to pay any dues, assessments, or other charges accrued and unpaid.

Upon request by a former member and filed with the Board of Directors, by the affirmative vote of 75% of the members of the Board, may reinstate such former member to membership on such terms as the Board of Directors may deem appropriate.

Dues:

The Board of Directors may determine from time to time the amount of initiation fee, if any, and annual dues payable to the Club by the members. 

Dues shall be payable in advance on or before the 1st day of July in each fiscal year, and any member shall be in default in the payment of dues and his membership may thereupon be terminated by the Board of Directors in the manner provided for in these Bylaws.

The Board of Directors may levy a special assessment for use towards any ad-hoc project which is deemed beneficial to Club membership. Any such special project must be presented to the Membership and approved by a majority vote. Any special assessment of more than $100 per member per year must be approved by 75% or more of the Membership.

Regular Meeting of Members:

An annual meeting of the members shall be held during the month of March in each year. The exact day and time of said annual meeting shall be established by the Board of Directors at one of its regularly scheduled meetings.

Notice stating the place, day and hour of any meeting of members shall be delivered either personally or by email to each member entitled to vote at such meeting not less than thirty days before the date of such meeting.  In case of a special meeting or when required by statute or by these Bylaws, the purpose or purposes for which the meeting is called shall be stated in the notice.  If emailed, the notice of a meeting shall be deemed to be delivered when sent.

There shall be 25% of the total voting members to constitute a quorum at any annual or special meeting of the members. If a quorum is not present at any meeting of members, a majority of the members present shall adjourn the meeting without further notice.

Amendments:

The Bylaws of this Club may be amended, repealed, or added to, or new Bylaws may be adopted upon a majority vote of the Board of Directors. Any and all updates and amendments will be promptly communicated to the membership.